Colonial Hills Neighborhood Association
ARTICLE I NAME
The name of this association shall be Colonial Hills Neighborhood Association.
ARTICLE II OFFICE
The Association’s principal office shall be 2915 Belvoir Drive, San Antonio, TX 78230. The
Executive Committee may designate another location at its discretion.
ARTICLE III BOUNDARIES
The boundaries of the Association shall be:
Southern Boundary is Briarfield Drive between Callaghan and Vance Jackson;
Northern Boundary is Marlborough Drive (to include Belvoir to Callaghan)
Eastern Boundary is area west of Vance Jackson between Briarfield Drive and Marlborough
Western Boundary is Callaghan Road between Briarfield Drive and Marlborough Drive
(See Outlined Boundaries of Colonial Hills Neighborhood below)
ARTICLE IV OBJECTIVES [PURPOSE]
The objective of the Association shall be to enhance the livability of our
neighborhood by working to create a beautiful, safe, and healthy environment by
• elevating and promoting the image of the neighborhood,
• creating a safe living environment 24 hours a day,
• having an effective unified voice to address issues that impact the neighborhood,
• conducting social activities that create a greater sense of neighborhood pride,
• enhancing property values,
• promoting a sense of pride and identity among residents,
• establishing a direct line of communication with officials of the City of San
Antonio and other agencies.
ARTICLE V LEGAL STATUS AND LIMITATION OF POWERS
The Association shall be a non-partisan, non-profit organization and shall not
support candidates for public office. The Association may take positions on
neighborhood issues by majority vote. All approved actions to support a position will be
carried out by the Board of Directors.
ARTICLE VI MEMBERSHIP AND DUES
There shall be 2 categories in the Association: Household and
a. Household Membership – Two adult residents of any one address residing within or owning property within the Association Boundaries.
b. Business Membership – A Business Member of the Association shall be any business
or organization operating within the Association boundaries. A business entity shall be
limited to one membership in the Association.
a. Annual dues for each category of membership shall be recommended by the Board of
Directors and approved by a majority vote of the members in attendance at the meeting at
which a dues change is considered. Dues shall be payable October 1 for the
following year. Members shall be considered in arrears if their dues are not paid
by December 1.
b. Membership Dues – Annual dues shall be as follows:
A. Household: $20 Per Year
B. Business: $50 Per Year
c. The fiscal year will be October 1 – September 30.
ARTICLE VII MEETINGS
There shall be an annual membership meeting to elect Officers and Board
members and to set general goals for the upcoming year in the month of October of
each year, unless changed by a majority vote of the executive committee. Special
meetings may be called by the President or any five members.
The members present at the annual meeting shall constitute a quorum.
The Board of Directors shall meet as required, but not less than four times
each year. These meetings shall be open to interested members of the association.
Any action required or permitted to be taken at a meeting of the Board of
Directors, or other committee designated by the Board, may be taken without a meeting if
a consent in writing, setting forth the action so taken, is signed by all the members of the
Board of Directors or Committee, as the case may be. Such consent shall have the same
force and effect as a unanimous vote at a meeting. Subject to applicable notice
provisions, the Board of Directors or members of any committee designated by the board,
may participate in and hold a meeting by means of conference telephone or similar
communications equipment by means of which all persons participating in such meeting
shall constitute presence in person at such meeting, except where the person’s
participation is for the express purpose of objecting to the transaction of any business on
the ground that the meeting is not lawfully called or convened.
At least one month prior to the annual election, the President shall appoint, with the
approval of the Board of Directors, a committee of two (2) members to comprise
an Audit Committee. These two (2) members cannot be members of the Board of Directors.
The Committee’s duties shall be to audit the Treasurer’s books and records. The report of
the audit results shall be made at the regular membership meeting prior to the actual
elections. A copy of the report shall be given to each member of the Board of Directors
and a copy for the permanent file kept by the Secretary.
ARTICLE VIII BOARD OF DIRECTORS
The Association shall have a Board of Directors consisting of the President,
the Vice President, the Secretary, the Treasurer, the Immediate Past President, and three
at-large representatives elected by the membership.
The Board of Directors shall be the policy making body of the Association and
empowered to make decisions on behalf of the Association. The Board of Directors may
choose to place questions before the membership for guidance or resolution of issues. If
the Board seeks a vote of the membership to resolve an issue, the Board shall be bound
by the conclusion of that vote.
ARTICLE IX OFFICERS
The officers of the Association shall be: President, Vice President, Secretary,
Treasurer and Immediate Past President.
Officers shall assume their duties upon election and shall serve for one (1) year or
until their successors are duly elected. Officers shall not serve in the elected office for
more than two (2) consecutive terms. The term limit may be waived by a simple
majority of the members in attendance at the time of nominations.
Any regular or business member of the Association is eligible for election
Officers shall be elected at the October meeting by a simple majority of the
regular and business members in attendance.
At least sixty days prior to the October membership meeting, the President shall appoint a
Nominating Committee of at least three (3) members. The Nominating Committee shall
present a slate of one or more nominees for each office at least 30 days before the meeting.
Nominations from the floor shall be allowed at the meeting.
Vacancies in office shall be handled as follows:
In the event the President is unable to complete his or her term, the Vice
President shall become the President for the unexpired portion of the time.
Vacancies in offices other than the President shall be filled for the expired term
by the Board of Directors.
Unexcused absences as determined by the Board of Directors from three consecutive
meetings shall constitute a vacancy of office.
Three at large Representatives to the Board of Directors shall be elected at
the same time and subject to the same conditions as officers.
ARTICLE X DUTIES OF OFFICERS
The President shall preside at all meetings of the Board of Directors,
shall be an ex-officio member of all committees, shall sign all instruments in writing on
behalf of the association requiring a signature, and shall perform such other duties as
pertain to the office and may be required by the Board of Directors. The
President may appoint committee heads.
The Vice President shall assist the President, represent the President when so
requested by the President, be empowered by the Board to sign any documents
requiring the President’s signature, in the absence of the President, and perform duties
as asked by the President or the Board.
The Secretary shall attend all meetings of the members and of the Board of
Directors and shall keep a full and accurate account of the proceedings of such meetings
in a permanent book to be kept for that purpose. The Secretary shall keep such other
books and perform such other duties as pertain to the office and as may be required by
the Board of Directors or by the President.
The Treasurer shall keep a full and accurate account of all receipts and
disbursements of the Association in permanent books belonging to the Association and
shall deposit all moneys and valuables of the Association in such depositories as may be
designated by the Board of Directors. A report of the finances of the Association shall be
made by the Treasurer whenever required by the President, and a report of like character
shall be submitted by the Treasurer at each annual membership meeting. Both the
Treasurer and President will be required to sign disbursement checks.
Directors at Large shall:
• Serve as chairs of committees as appointed by the President.
• Provide advice and assistance in carrying out Association activities.
• Be responsible for preparing and distributing the Association Communications.
• Perform such other duties as requested by the President or the Board of
Each officer shall deliver to his or her successor within fifteen (15) days after
retiring from office, all records, papers, and other property belonging to the Association.
The Board of Directors shall maintain a budget and the Treasurer shall present it for
general membership approval.
ARTICLE XI PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order
Newly Revised shall govern the Association in all cases in which they are not
inconsistent with these bylaws and any special rules adopted by the
Association. A quorum at a Board of Directors meetings shall be a majority of
The President shall appoint a Parliamentarian who shall be responsible for interpretation and
application of Robert’s Rules at meetings of the membership.
ARTICLE XII AMENDMENTS
These articles may be amended by a two thirds vote of the members
present at any general meeting, provided that a notice has been given to the membership
at least thirty (30) days prior to the meeting.
ARTICLE XIII DISSOLUTION
The Association may be dissolved by majority vote of members present at any general meeting,
provided that the disbursement of all moneys and properties be
acted upon prior to dissolution.
ARTICLE XIV ADOPTION OF BYLAWS
Approved by the membership on ___July 12______, _2011___ as witnessed by,